Tech Reference

How to share a Microsoft OneNote notebook on a Mac or PC to collaborate with others

Written by Steven John
Group co-working at an office on laptops
You can share OneNote notebooks on a Mac or PC, though the process varies. Mint Images RF/Getty Images
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Microsoft's OneNote program is one of the best digital note taking platforms around. Not only can you take personal notes, but organize links, make to-do lists, create charts, store audio files, capture screengrabs, and more. 

One of the greatest features of OneNote is that it lets you share all you've amassed in your digital notebook with others. The program offers a way for you to add friends, family, and coworkers to your party planning or presentation notes. With OneNote, you'll never have to juggle converting your work across platforms for others. Now they and you can find it all in one place. 

Here's how to share a OneNote notebook on both a Windows PC and Apple Mac.

Check out the products mentioned in this article:

Apple Macbook Pro (From $1,299.00 at Apple)

Acer Chromebook 15 (From $179.99 at Walmart)

Microsoft Office (From $149.99 at Best Buy)

How to share a OneNote notebook on PC

1. Open the notebook you want to share, then click "Share" at the top right corner.

2. Select "This notebook" from the dropdown menu, then enter the appropriate email address under "Email invitation."

Share OneNote 2
You will need to share your contacts with OneNote if you have not already.  Steven John/Business Insider

3. Set "Can edit" or "Can view" permissions as you prefer. 

4. Click "Share."

How to share a OneNote notebook on Mac

1. Open the OneNote notebook you want to share.

2. Click "File." 

3. Hover on "Share" in the dropdown.

Share OneNote 1
You can only share individual pages in static form, meaning no one can edit them.  Steven John/Business Insider

4. Choose whether you want to invite people to join the notebook, copy a view-only link to share, or send the current page as in a static form as an email or PDF.

Share OneNote 3
You can share a view-only web link with people even if they don't use OneNote.  Steven John/Business Insider

5. Enter the contact names. 

6. Select "Share." 

 

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Steven John
Steven John has been a freelance writer for more than a dozen years and has been a regular contributor to Business Insider since 2017. His work includes a focus on the tech world, covering companies including Apple, Microsoft, Meta, Google, and others. He also reviews restaurants, shares how-to cooking articles, and writes general interest pieces.Steven also writes for publications including Architectural Digest, The Daily Beast, Forbes, and more. In the past, he also wrote for New York Magazine, Mashed, U.S. News & World Report and other outlets. He runs his own outdoor lifestyle site, Dad Gear Review, and co-hosts the Fact Trekkers podcast with his son. He has had two novels published, Three A.M. and Outrider. He graduated from Emerson College with a degree in communications focused on filmmaking.He is an avid outdoorsman and can be frequently found in a kayak or on a mountain trail, often with his family along for the adventure.Expertise:Tech industryTech hardwareOutdoorsCookingRestaurantsDIYPopular articles:Microsoft: A history of the software giant co-founded by Bill Gates, its products and services, jobs, layoffs, and moreYouTube is a major entertainment force. Here's the platform's history, plus how to create a channel and upload videos.Inside the life and career of Bill Gates, the Microsoft co-founder, billionaire, and philanthropistTim Cook net worth: How the Apple leader earns and spends his moneyBecoming an Amazon seller is a simple process. Here's what's involved, plus how you make money and get paid.